Terms and Сonditions

MiblArt is a company that offers print, electronic, custom, and illustrated book cover design, interior book formatting, and author branding design services.

These Terms & Conditions form an agreement between you (the Client) and MiblArt (the Company).

These Terms & Conditions form an agreement between you (the Client) and MiblArt (the Company).

MiblArt is a Company that provides:

1. Cover design services: 

  • Photo-manipulated ebook and print book cover designs
  • Audiobook cover designs
  • Kindle Vella cover designs
  • Illustrated book cover designs
  • Children’s illustrated cover designs 
  • Illustrated character designs
  • Vector illustration cover designs
  • Typography designs

2. Interior book formatting and layouts 

3. Logo design and branding guidelines

4. Marketing material designs, such as:

  • Cover reveal images
  • Social media covers
  • Book release banners
  • Ad images
  • A+ content
  • Bookmark designs
  • Box set images
  • Business card designs
  • Book cover animations, etc.

The Company reserves the right to modify, alter, or add services at any time and without prior notice, except if the Client has already submitted the order or the Company has already started to execute the Client’s order, in which case no changes will be made.

COVER DESIGN SERVICES

1. The Company and the Client must reach a written agreement on pricing before proceeding to the design phase. The price for the book cover design may vary according to the complexity of the ideas presented by the Client. If the Client requests different concepts during the design execution that were not initially discussed and agreed upon, additional fees may need to be negotiated prior to their execution.

2. No fee is charged if the Client needs to change:

  • The size of the cover
  • The width of the spine
  • The number of pages
  • The text on the back cover
  • The title or the subtitle
  • The author’s name
  • The author’s photo on the back cover
  • The barcode

3. The fee for an e-book cover design includes the following:     

  • Design of one concept          
  • A JPG file formatted for an e-book cover and specifications of the Client’s publishing platform.
  • A 3D book cover mockup     
  • Purchase of any stock images to be used in the design of the book cover. If the Client has specific image requests, additional fees may apply.     
  • The source file in PSD format for the e-book (flattened)     

There is no deposit required for this service. 

The Client gets an unlimited number of revisions during the order execution and one month of unlimited revisions after the order is completed.

Additional services for an e-book cover design may include additional front cover concept, back & spine cover design, formatting for an extra platform, translation to another language, etc.     

4. The fee for a print book cover design includes the following:     

  • Design of one concept.
  • A complete paperback/ hardback book cover design and layout of the front, back, and spine set to the specifications of Client’s printing platform     
  • A high-resolution, print-ready PDF for one publishing platform
  • A JPG file for an e-book cover
  • A 3D book cover mockup
  • An ISBN barcode is created and placed on the back cover if needed *
  • Purchases of any stock images to be used in the design of the book cover. If the Client has specific image requests, additional fees may apply
  • The source file in PSD format for the paperback cover (flattened).

* It’s the Client’s responsibility to provide the Company with the ISBN barcode or ISBN number to be generated and placed on the back cover. It can be added later at no charge.

There is no deposit required for this service. 

The Client gets an unlimited number of revisions during the order execution and one month of unlimited revisions after the order is completed.

Additional services for a print book cover design may include paperback or hardback cover formatting for an extra platform, a dust jacket design, an additional front cover concept, translation to another language, etc.

5. When the Client orders an additional concept for a book cover design, the Client gets two front cover concepts to choose from. The Client can choose only one concept to proceed with. The Client can get the final files for two concepts for an additional fee.

6. The fee for an illustrated book cover design includes the following:

  • Design of one concept from scratch with up to 2 characters and background. Additional characters may be added for an additional fee.      
  • A complete paperback/ hardback book cover design and layout of the front, back, and spine set to the specifications of the Client’s printing platform     
  • A high-resolution, print-ready PDF for one publishing platform
  • A JPG file for an e-book cover     
  • A 3D book cover mockup     
  • An ISBN barcode is created and placed on the back cover if needed *
  • Source file in PSD format.

* It’s the Client’s responsibility to provide the Company with the ISBN barcode or ISBN number to be generated and placed on the back cover. It can be added later at no charge.

The Client agrees to pay a 50% deposit for the illustrated book cover design before the Company proceeds with the order.

Illustrated book cover design process consists of 3 stages: sketch, illustration, and typography design. If the Client is not satisfied with the sketch and doesn’t want to continue cooperation, the Company is obliged to refund the deposit. Once the sketch stage is completed and the designer starts to work on the illustration, the deposit is non-refundable.

The revisions on the sketch stage are unlimited. If the Client wants to alter the concept during the illustration stage, an additional fee may be applied.

Additional services for an illustrated book cover design may include additional sketch, paperback or hardback cover formatting for extra platforms, a dust jacket design, adding an additional character, translation to another language, etc.

7. Unless the cover design is part of a white-label design agreement, the Company requires a cover design credit to appear in the Client’s book, either on the back cover or on the copyright page. For example: «Cover designed by MiblArt».

8.Miblart does NOT use AI for book cover design. Our designers use only licensed images, and we always provide our clients with the image license or links to the assets per request. 

INTERIOR FORMATTING SERVICE

9. Interior formatting service is divided into 3 packages: ebook formatting, print formatting, and ebook + print formatting. The fee for interior book formatting includes the following:

  • External and internal links to websites
  • Footnotes or endnotes
  • A table of contents with page numbers if needed
  • Ebook formatting optimized for the Client’s publishing platform (for example Smashwords, Amazon KDP, IngramSpark, Kobo, Apple, or iBooks)     
  • Print-ready formatting for the Client’s publishing platform (for example KDP Print or IngramSpark)     
  • Appropriate front and back matter.
  • Maintaining italics, bold, underlined, strikethrough     
  • Formatting up to 2 images

The Client gets an unlimited number of revisions during the first draft stage. Once the manuscript is approved by the Client, additional fees for any further revisions may apply.

The Client agrees to pay a 100% deposit for interior book formatting service before the Company proceeds with the order.

If the client isn’t satisfied with the first draft, the Company is obligated to refund the deposit. 

Additional services for interior book formatting may include file formatting for an extra platform, decorative elements, creation of charts and graphs, formatting more than 2 images, etc.

OTHER SERVICES

10. The fee for an animated book cover design includes the following:

  • High-resolution MP4 file with no sound. 

The Client agrees to pay a 100% deposit for the animated book cover design before the Company proceeds with the order.

If the Client is not satisfied with the animated book cover design and doesn’t want to continue, the Company is obliged to refund the deposit.

11. The fee for an author swag includes the following:

  • Source files in EPS, PNG, and JPG format.

If the design is more complex and requires extra manipulations, our managers will create a custom price, which will be agreed with the Client before the project begins. 

LICENSE AND PUBLISHING RIGHTS

12. The Client will obtain full ownership of the design artwork if they order an illustrated book cover design service, a photo-manipulated book cover design, or any other artwork that is created entirely from the client’s original assets, such as their own photos, or from assets that are free for commercial use.

13. When providing a photo-manipulated cover design or artwork service, the Company purchases assets from third-party vendors, such as providers of stock images, 3D models, or fonts. Each purchased asset is protected by the license of a specific third-party vendor. The Company cannot transfer the license rights to purchased assets or purchase a license for someone else.

14. The Company uses only licensed and royalty-free images, 3D models, and fonts in the projects. Additional fees may apply if the client requests to use assets from a third-party vendor that the Company does not typically use.

15. Using purchased assets from third-party vendors separately is not permitted by the license agreement with those vendors.

16. Images used for the Client’s cover are royalty-free; however, the photographer owns the copyright to those photographs.

17. For book covers, according to the terms of the license agreement with the third-party stock-images vendor, the Company grants the Client an exclusive license to use the final cover design. When ordering a photo-manipulated cover design from the Company, the Client is getting a STANDARD license that allows to:

  • Sell an unlimited number of e-books and promote the book
  • Use the print cover to sell up to 500’000 physical copies of books

For books with a run of over 500,000 units, the third-party vendor requires the Client to purchase an Extended License for each image that has a major role in the design.

If the Client wants to use a cover design in any other way, other than an e-book and paperback cover, (to print on mugs or T-shirts, etc), the Client is responsible for purchasing an Extended License for each image that plays a major role in the design.

In this case, the Company will provide the links to each image used in the design on the third-party vendor website. 

If the cover is used in a way that is not covered with the standard license of the third-party vendor and thus breaching the contract, it’s the CLIENT’S LIABILITY.

18. The Client agrees to abide by the terms of any license agreement for any images, 3D models, or fonts purchased by the Company through a third-party vendor for the book cover design and any other artwork produced.

19. The Client has a right to request the Company the proof of purchasing licensed assets from the third-party vendor. In this case, the Company will send screenshots of the receipts. 

20. The Company can provide the Client a Cover Design License or other artwork license document which will include a standard license agreement, third-party vendor’s websites, links to purchased images, 3D models, and fonts used in the cover design.   

21. If the Client supplies the Company with assets subject to intellectual property rights by a third party, the Client must secure the appropriate rights to use the assets before directing the designer to incorporate them into the project. Should any intellectual property dispute arise involving assets the Client provides, the Client assumes full legal and financial responsibility.

22. In the case of providing assets for use in the project, the Client is solely responsible for the validity of copyrights, trademarks, and ownership.

23. The Client agrees to indemnify, hold harmless, and defend the Company and its employees from copyright and permission infringement actions caused by the assets the Client provides.     

24. The Company asks the Client’s consent to use the Client’s the final book cover design, name, and book title in the portfolio for marketing purposes.

25. The Company guarantees control over the privacy of the Client’s ideas, manuscripts, and files. These assets won’t be shared or distributed to any third parties unless requested by the Client.

CLIENT RESPONSIBILITIES

26. To prevent copyright issues, the Company is required to check with the Client regarding the license rights of any files provided for use in the Work.

27. It is the Client’s responsibility to provide the Company with files possessing an appropriate license or necessary permissions. Any copyright infringements resulting from the use of Client-provided files remain the Client’s responsibility.

28. If the Client lacks rights to provided files, the Company reserves the right to decline their incorporation into the Work and propose alternative solutions.

29. If the Client wishes to integrate an AI-generated image into their work, it is important to know that the image should be licensed for commercial use, and the Company does not take responsibility if any copyright infringements may arise due to the use of AI-generated image provided by the Client.

30. The Company refrains from altering files created by other designers, except for tasks such as formatting assistance, adding typography, and designing a back cover and spine.

31. If the Client commissions the Company to continue the work of another designer, like creating a new cover in a series, the Client must obtain permission from their original designer. This is to allow the Company to use design choices from previous book covers for series consistency. This requirement is waived if the Client cannot contact their original designer or if commissioning the Company does not violate any agreement with the initial designer.

32. The Client is fully responsible for proofing the book cover design or any other products provided by the Company. It is strongly suggested that the Client requests proof from the printer before publishing or ordering any copies of the book or any other printed artwork. At no time will the Company be held financially or legally responsible for any problems, costs, fees, or expenses incurred by the Client as a result of using the book cover design.

33. It’s the Client’s responsibility to provide the Company with the correct book size and ISBN barcode or ISBN number before the final design is finalized.

34. When executing a book cover design or any other artwork for print or digital use, the Company does not take responsibility for mistakes related to the content of the provided blurb (spelling, typographical, grammatical, semantic, lexical, and stylistic). The Company does not correct any mistakes in the blurb.

35. For interior formatting services, it is the Client’s responsibility to provide the final version of the manuscript as no changes can be made after the order is placed and the work process starts.

LIABILITY

36. The Company is not liable for incidental, indirect, consequential, special, punitive, or exemplary damages of any kind, including loss of revenues or profits, loss of business or reputation, or loss of data, in any way related to our services.

37. The Company is not responsible for any claim, loss, or injury based on errors or any other inaccuracies appearing on our site or in our clients’ written documents, including without limitation because of any breach of the terms and conditions of this agreement.

PAYMENT

38. The Company uses 2Chekout as a payment processing service that gives the option to pay with a debit/ credit card, and PayPal. Also, the Client can pay with Stripe and Payoneer. If the mentioned payment methods aren’t convenient for the Client, the Company will offer alternative options.

39. The Company retains the right to discontinue, withhold, or suspend services for any account should payments not be paid for a contracted job in the order specified in this agreement.

40. For book cover design services: the Client agrees to pay the full cost for the cover after approving the final design product. The final design product means the graphic part of the cover and does not include adding a blurb, adjusting spine width, etc. All these details can be added after the payment without a time limit and an extra charge (a full list of charge-free changes is described in paragraph 2).

The Company will not release finished files (files without watermarks) to the Client or other parties until the final payment has been received. The final payment is the final approval of the project.

If the Client doesn’t approve the first draft of the cover and doesn’t notify the Company within 4 weeks of the order being fulfilled by the designer, the Company has the right to use the first draft of the cover for other projects, unless the Client notifies the Company on an expected response time.

The Company will hold the cover for three months after the Client approves the design. If the Client does not purchase the cover during this period, the Company reserves the right to use it for other projects, unless another time frame is initially agreed to in writing.

COMMUNICATION

41. The Company uses e-mail, client portal, or the website (miblart.com) as the sole means of communication with the Client.

CONTRACT

42. Usually, the Company does not sign a contract before beginning cooperation. However, if the Client requests it, a custom contract can be created. In this case, the contract will contain information from the Terms and Conditions page, details about the service provided, and any other details agreed upon between the Company and the Client before the cooperation.

43. The Company and the Client begin cooperation after the Company’s written notification and stated expected delivery time.

CANCELATION POLICY

44. The Client or the Company may cancel this agreement at any time before the order confirmation by providing written notice to the other party.

45. In case of order cancellation, if a deposit is due as per the conditions in this Agreement, the Company will issue a refund for the deposit within 24 hours of notifying the Client in writing.

MODIFICATION OF AGREEMENT

46. This Agreement may be modified by the parties hereto only by a written supplemental agreement executed by both parties with legally binding power.

SEVERABILITY

47. The finding of any provision of this agreement to be invalid or unenforceable does not render the remaining provisions invalid or unenforceable

MIBLART | Book cover design services