Terms and Сonditions

MiblArt is a company that offers print, electronic, custom, and illustrated book cover design, interior book formatting, manuscript editing, author branding design services.
These Terms & Conditions form an agreement between you (the Client) and MiblArt (the Company).

MiblArt is a trading name of Miblgroup OÜ, a private limited company incorporated in the Republic of Estonia under registry code 16834670, with its registered office in Tallinn, Estonia. References to “the Company” in these Terms & Conditions are references to Miblgroup OÜ.

MiblArt is a Company that provides:

1. Cover design services:

  • Photo-manipulated ebook and print book cover designs
  • Audiobook cover designs
  • Kindle Vella cover designs
  • Illustrated book cover designs
  • Children’s illustrated cover designs
  • Illustrated character designs
  • Vector illustration cover designs
  • Typography designs

2. Interior book formatting and layouts

3. Logo design and branding guidelines

4. Marketing material designs, such as:

  • Cover reveal images
  • Social media covers
  • Book release banners
  • Ad images
  • A+ content
  • Bookmark designs
  • Box set images
  • Business card designs
  • Book cover animations, etc.

5. Editorial services:

  • Developmental editing (also called structural or content editing)
  • Line editing
  • Copy editing
  • Proofreading

The Company reserves the right to modify, alter, or add services at any time and without prior notice, except if the Client has already submitted the order or the Company has already started to execute the Client’s order, in which case no changes will be made.

DEFINITIONS

In these Terms & Conditions:

1. “Editing Services” means the developmental editing, line editing, copy editing, and proofreading services described in the EDITING SERVICES section.

2. “Manuscript” means the text file and any accompanying material the Client submits for the Editing Services, in the form in which it is submitted.

3. “Editor” means the individual the Company assigns to perform the Editing Services, whether an employee of the Company or an independent contractor engaged by it.

4. “Editorial Deliverables” means the outputs of the Editing Services, which may include a tracked-changes version of the Manuscript, a clean version with changes accepted, in-file editorial queries, a style sheet, and, for developmental editing, an editorial letter.

5. “Order” means a request for services confirmed in writing by the Company through its website, client portal, or by e-mail, together with the scope, price, payment option, and delivery estimate so confirmed.

6. “Word Count” means the number of words in the Manuscript reported by the word-count function of Microsoft Word in the file the Client submits, including footnotes, endnotes, text boxes, and chapter headings, together with any text from images supplied under paragraph 5 of the EDITING SERVICES section, and excluding front matter and back matter unless the Client asks for those to be edited.

7. “Including” and “such as” are used without limitation.

COVER DESIGN SERVICES

1. The Company and the Client must reach a written agreement on pricing before proceeding to the design phase. The price for the book cover design may vary according to the complexity of the ideas presented by the Client. If the Client requests different concepts during the design execution that were not initially discussed and agreed upon, additional fees may need to be negotiated prior to their execution.

2. No fee is charged if the Client needs to change:

  • The size of the cover
  • The width of the spine
  • The number of pages
  • The text on the back cover
  • The title or the subtitle
  • The author’s name
  • The author’s photo on the back cover
  • The barcode

3. The fee for an e-book cover design includes the following:

  • Design of one concept
  • A JPG file formatted for an e-book cover and to the specifications of the Client’s publishing platform
  • A 3D book cover mockup
  • Purchase of any stock images to be used in the design of the book cover. If the Client has specific image requests, additional fees may apply.
  • The source file in PSD format for the e-book (flattened)

There is no deposit required for this service.

The Client gets an unlimited number of revisions during the order execution and one month of unlimited revisions after the order is completed. This revision policy applies to design services only. Revisions for Editing Services are governed by the EDITING SERVICES section.

Additional services for an e-book cover design may include an additional front cover concept, back and spine cover design, formatting for an extra platform, translation into another language, etc.

4. The fee for a print book cover design includes the following:

  • Design of one concept
  • A complete paperback or hardback book cover design and layout of the front, back, and spine, set to the specifications of the Client’s printing platform
  • A high-resolution, print-ready PDF for one publishing platform
  • A JPG file for an e-book cover
  • A 3D book cover mockup
  • An ISBN barcode created and placed on the back cover if needed*
  • Purchase of any stock images to be used in the design of the book cover. If the Client has specific image requests, additional fees may apply.
  • The source file in PSD format for the paperback cover (flattened)

* It is the Client’s responsibility to provide the Company with the ISBN barcode or ISBN number to be generated and placed on the back cover. It can be added later at no charge.

There is no deposit required for this service.

The Client gets an unlimited number of revisions during the order execution and one month of unlimited revisions after the order is completed. This revision policy applies to design services only. Revisions for Editing Services are governed by the EDITING SERVICES section.

Additional services for a print book cover design may include paperback or hardback cover formatting for an extra platform, a dust jacket design, an additional front cover concept, translation into another language, etc.

5. When the Client orders an additional concept for a book cover design, the Client gets two front cover concepts to choose from. The Client can choose only one concept to proceed with. The Client can get the final files for both concepts for an additional fee.

6. The fee for an illustrated book cover design includes the following:

  • Design of one concept from scratch with up to 2 characters and a background. Additional characters may be added for an additional fee.
  • A complete paperback or hardback book cover design and layout of the front, back, and spine, set to the specifications of the Client’s printing platform
  • A high-resolution, print-ready PDF for one publishing platform
  • A JPG file for an e-book cover
  • A 3D book cover mockup
  • An ISBN barcode created and placed on the back cover if needed*
  • The source file in PSD format

* It is the Client’s responsibility to provide the Company with the ISBN barcode or ISBN number to be generated and placed on the back cover. It can be added later at no charge.

The Client agrees to pay a 50% deposit for the illustrated book cover design before the Company proceeds with the order.

The illustrated book cover design process consists of 3 stages: sketch, illustration, and typography design. If the Client is not satisfied with the sketch and does not want to continue cooperation, the Company is obliged to refund the deposit. Once the sketch stage is completed and the designer starts work on the illustration, the deposit is non-refundable.

Revisions at the sketch stage are unlimited. If the Client wants to alter the concept during the illustration stage, an additional fee may apply.

Additional services for an illustrated book cover design may include an additional sketch, paperback or hardback cover formatting for extra platforms, a dust jacket design, an additional character, translation into another language, etc.

7. Unless the cover design is part of a white-label design agreement, the Company requires a cover design credit to appear in the Client’s book, either on the back cover or on the copyright page. For example: «Cover designed by MiblArt».

8. MiblArt does NOT use generative AI for book cover design. Our designers use only licensed images, and we always provide our clients with the image license or links to the assets per request. The Company’s policy on the use of artificial intelligence in the Editing Services is set out separately in the EDITING SERVICES section.

INTERIOR FORMATTING SERVICE

1. Interior formatting service is divided into 3 packages: ebook formatting, print formatting, and ebook + print formatting. The fee for interior book formatting includes the following:

  • External and internal links to websites
  • Footnotes or endnotes
  • A table of contents with page numbers if needed
  • Ebook formatting optimized for the Client’s publishing platform (for example, Amazon KDP, IngramSpark, Kobo, Apple Books, or Smashwords)
  • Print-ready formatting for the Client’s publishing platform (for example, KDP Print or IngramSpark)
  • Appropriate front and back matter
  • Retention of italic, bold, underlined, and strikethrough text
  • Formatting of up to 2 images

The Client gets an unlimited number of revisions during the first draft stage. Once the manuscript is approved by the Client, additional fees for any further revisions may apply.

The Client agrees to pay a 100% deposit for the interior book formatting service before the Company proceeds with the order.

If the Client is not satisfied with the first draft, the Company is obliged to refund the deposit.

Additional services for interior book formatting may include file formatting for an extra platform, decorative elements, creation of charts and graphs, formatting of more than 2 images, etc.

2. Interior formatting is a typesetting service and does not include any correction of the text. Where the Client wants the text itself corrected before it is formatted, the Client should order proofreading under the EDITING SERVICES section. The Company recommends that editing and proofreading be completed before formatting begins, because changes to the text after formatting may require the layout to be redone at additional cost.

OTHER SERVICES

1. The fee for an animated book cover design includes the following:

  • A high-resolution MP4 file with no sound

2. The fee for author swag design includes the following:

  • Source files in EPS, PNG, and JPG formats

If the design is more complex and requires extra work, our managers will prepare a custom price, which will be agreed with the Client before the project begins.

EDITING SERVICES

Levels of editing

1. The Company offers four levels of editing. Each is a separate service with its own price and is ordered separately:

  • Developmental editing: an assessment of the manuscript as a whole: structure, plot or argument, pacing, characterization, point of view, voice, and positioning. Delivered as an editorial letter, with in-file comments where useful. It does not include sentence-level correction.
  • Line editing: work at the level of the paragraph and the sentence: flow, rhythm, clarity, tone, repetition, dialogue, and word choice. Delivered as tracked changes with comments.
  • Copy editing: correction of grammar, syntax, spelling, punctuation, usage, and consistency, together with a style sheet recording the decisions taken. Delivered as tracked changes with comments and a style sheet.
  • Proofreading: a final check of near-final or typeset text for remaining errors and inconsistencies. Proofreading is not an opportunity to revise the text.

2. Each level assumes that the level before it has been completed. After reviewing the Manuscript or a sample of it, the Company may recommend a different level, and may decline an Order for a level that does not suit the state of the Manuscript. A Manuscript submitted for proofreading that, in the Company’s assessment, needs copy editing will be requoted before work begins, and the Client is free to decline the requote and cancel at no charge.

What the Editing Services do not include

3. Unless expressly agreed in writing in the Order, the Editing Services do not include: verification of facts, sources, dates, names, or citations; permissions clearance; plagiarism, originality, or AI-detection screening; legal review of any kind, including for defamation, privacy, or intellectual-property risk; sensitivity or authenticity reading; rewriting, ghostwriting, or the drafting of new material; translation; interior formatting, typesetting, or indexing; blurb, synopsis, or query-letter writing; or submission to agents or publishers. Several of these are available as separate services and can be quoted on request.

Sample edit

4. The Company may offer a sample edit of up to 1,000 words free of charge. No payment and no payment details are required for it. The sample edit lets the Client assess the Company’s approach; it is illustrative, is not a deliverable, and is not licensed for use in a published work unless the Client places an Order. The Company will make reasonable efforts to assign the same Editor to the Order where the Client asks for this, but does not undertake to do so.

Submitting the Manuscript

5. The Manuscript must be submitted as a single Microsoft Word (.docx) file, in English, complete, and in the form in which the Client wants it edited. The Company does not accept PDF files, printed copies, or files held in shared workspaces that the Client may alter while work is in progress. The Client should run a spelling check and clear any existing tracked changes and comments before submitting.

Text in images. Text that appears inside images (such as screenshots, scanned letters, charts, maps, or illustrated chapter headings) is not counted by Microsoft Word and cannot be edited in place. If the Client wants that text edited, the Client should supply it as editable text, either in a separate .docx file or in a clearly marked section at the end of the Manuscript, noting which image each passage belongs to. That text is added to the Word Count and edited like the rest of the Manuscript. Text left inside images is not edited. The Editor returns corrections to such text as text; updating the images themselves is the Client’s responsibility, or can be ordered from the Company as a separate design service.

6. Manuscript freeze. Once the Editor has begun work, the Manuscript is frozen. The Client may not substitute a revised version, add chapters, or ask for text to be edited again after the Client has rewritten it. New or rewritten material is treated as a new Order and charged at the applicable rate. If a substituted version is supplied and the Company agrees to work on it, the Company may charge for the work already performed on the earlier version.

Price and word count

7. The Editing Services are charged at a per-word rate, quoted for the level ordered and confirmed in writing before work begins. The rate is applied to the Word Count of the file submitted with the request. If the file subsequently sent for editing has a lower Word Count, the price is reduced accordingly at the quoted rate, subject to any minimum charge under paragraph 8, and any amount already paid above the adjusted price is set against the next payment due or, if no payment remains due, refunded. If it has a Word Count more than five percent (5%) higher, the Company will requote before work begins; an increase of five percent (5%) or less does not change the price. The Company will also requote before work begins if the file differs materially in character from the sample on which the quote was based, for example if it belongs to a different genre, contains substantially more technical or reference material, or needs a higher level of editing than the sample suggested. Where the Company requotes, the Client may cancel at that point at no charge.

8. A minimum charge may apply to short Manuscripts and a surcharge may apply to expedited turnaround. Both will be stated in the Order before the Client commits.

How the work is done

9. Editing is performed in Microsoft Word using Track Changes and comments. On completion, the Company delivers, as applicable to the level ordered: a tracked-changes file; a clean file with the changes accepted; a style sheet; and, for developmental editing, an editorial letter. Deliverables are sent through the client portal or by e-mail.

10. Editorial queries. The Editor may raise queries in the file where a decision belongs to the author. Where the Company asks for a response before delivery, the Client should reply within three (3) business days. Time taken by the Client to reply is added to the delivery estimate.

Turnaround

11. Delivery estimates are given in business days and are based on the Word Count and the level of editing ordered. They are estimates and are not of the essence. The Company will tell the Client promptly if an estimate cannot be met.

12. The delivery estimate is extended, day for day, by any delay caused by late or incomplete submission of the Manuscript, a change of scope, a late response to editorial queries, late payment, or an event outside the Company’s reasonable control.

13. Substitution of the Editor. If the assigned Editor becomes unavailable, the Company may assign the work to another Editor of comparable experience and will tell the Client if this materially affects the delivery estimate. The Client contracts with the Company and not with an individual Editor, and the assignment of a particular Editor is not a term of the Order unless the Order says so expressly.

Revisions

14. The unlimited-revisions policy that applies to cover design does not apply to the Editing Services. Each Order for Editing Services includes one (1) round of follow-up, to be requested within fourteen (14) days of delivery, covering: unanswered or unclear editorial queries; passages the Editor demonstrably omitted; errors of the kind the level ordered was intended to catch; and departures from the agreed style guide or style sheet.

15. The follow-up round does not cover: text the Client has written, rewritten, or expanded after delivery; a change to the level of editing; a change to the style guide, spelling convention, or style sheet after work began; a second full pass over the Manuscript; or disagreement with editorial judgment on matters of taste, voice, or preference where the Editor’s approach is defensible under the agreed style guide. Work of that kind is quoted separately.

Acceptance

16. The Editorial Deliverables are treated as accepted on the earlier of the Client’s written approval and the expiry of fourteen (14) days from delivery without written notice of a defect. Acceptance does not affect the statutory rights of a Client who is a consumer.

What editing is, and what it is not

17. Editing is a professional judgment exercised by a person on a text, and it is not an exact science. The Company does not warrant that a Manuscript will be free of every error after editing. Industry practice recognizes that a small number of errors survive even a careful edit.

18. All editorial changes and suggestions are recommendations, and the Client decides which to accept. The Company gives no warranty, and the Client should place no reliance on any statement, that the Editing Services will result in publication, representation by an agent, acceptance by a publisher, any level of sales, any review, rating, or award, or any particular reception of the book.

Style authority

19. Unless the Order says otherwise, the Company edits to The Chicago Manual of Style and Merriam-Webster’s Collegiate Dictionary for US English, and to New Hart’s Rules and the Oxford Dictionary of English for UK English. The Client should state the preferred variety of English and supply any existing style sheet or series bible when placing the Order. A style sheet supplied after work has begun is treated as a change of scope.

Artificial intelligence

20. The Company does not use generative artificial intelligence to produce editorial content. Editing is performed by human Editors. No Manuscript is submitted to any publicly available generative-AI service, or to any tool whose terms permit it to retain or reuse uploaded content. Editors may use conventional professional software that runs on the Editor’s own device or under confidentiality commitments consistent with these Terms & Conditions, such as spelling and grammar checkers, consistency checkers (for example, PerfectIt), and reference tools.

21. Where the Client is subject to a publishing contract, agency agreement, or platform policy that restricts the use of AI tools in the preparation of the work, the Client should tell the Company when placing the Order so that the Company can pass the restriction to the Editor in writing and confirm compliance.

Content the Company may decline

22. The Company may decline or discontinue an Order where the Manuscript contains material that is unlawful, that sexualizes minors, that incites violence or hatred against any group, or that the Company reasonably considers it should not be asked to work on. Where the Company discontinues an Order on this basis, it will refund the fee for the part not yet performed, except where the material is unlawful, in which case no refund is due. The Company is under no obligation to review a Manuscript for such content and does not do so.

Credit

23. Unlike cover design, the Editing Services carry no credit requirement. The Client may credit the Company or the Editor by name if they wish, and the Editor’s name will be provided on request. Any credit is voluntary, and the Client is responsible for its accuracy.

EDITORS AND INDEPENDENT CONTRACTORS

1. The Company performs the services through its own personnel and through independent contractors, including professional editors and designers engaged for particular Orders. The Company may subcontract any part of the services without the Client’s consent.

2. The Company remains responsible to the Client for the services and for the acts and omissions of any contractor performing them as if they were the Company’s own. The Client’s contract is with the Company alone.

3. No contract arises between the Client and any Editor. The Client should not instruct, negotiate with, or pay any Editor directly. Instructions, queries, deliverables, and payments pass through the Company using the channels set out in the COMMUNICATION section.

4. Every Editor and contractor is engaged under a written agreement containing confidentiality and intellectual-property obligations sufficient to give effect to the LICENSE AND PUBLISHING RIGHTS section of these Terms & Conditions, including the prohibition on the use of manuscripts to train artificial-intelligence systems.

LICENSE AND PUBLISHING RIGHTS

1. The Client will obtain full ownership of the design artwork if they order an illustrated book cover design, a photo-manipulated book cover design, or any other artwork that is created entirely from the Client’s original assets, such as their own photos, or from assets that are free for commercial use.

2. When providing a photo-manipulated cover design or artwork service, the Company purchases assets from third-party vendors, such as providers of stock images, 3D models, or fonts. Each purchased asset is protected by the license of a specific third-party vendor. The Company cannot transfer the license rights to purchased assets or purchase a license for someone else.

3. The Company uses only licensed and royalty-free images, 3D models, and fonts in its projects. Additional fees may apply if the Client asks to use assets from a third-party vendor that the Company does not typically use.

4. Using purchased assets from third-party vendors separately from the design is not permitted by the license agreements with those vendors.

5. Images used for the Client’s cover are royalty-free; however, the photographer owns the copyright to those photographs.

6. For book covers, in accordance with the terms of the license agreement with the third-party stock image vendor, the Company grants the Client an exclusive license to use the final cover design. When ordering a photo-manipulated cover design from the Company, the Client receives a STANDARD license that allows the Client to:

  • Sell an unlimited number of e-books and promote the book
  • Use the print cover to sell up to 500,000 physical copies of the book

For books with a run of over 500,000 units, the third-party vendor requires the Client to purchase an Extended License for each image that has a major role in the design.

If the Client wants to use a cover design in any way other than as an e-book or paperback cover (for example, to print on mugs or T-shirts), the Client is responsible for purchasing an Extended License for each image that plays a major role in the design. In this case, the Company will provide links to each image used in the design on the third-party vendor’s website.

If the cover is used in a way that is not covered by the standard license of the third-party vendor, and thus in breach of that license, this is the CLIENT’S LIABILITY.

7. The Client agrees to abide by the terms of any license agreement for any images, 3D models, or fonts purchased by the Company through a third-party vendor for the book cover design and any other artwork produced.

8. The Client has the right to request from the Company proof of purchase of licensed assets from the third-party vendor. In this case, the Company will send screenshots of the receipts.

9. The Company can provide the Client with a Cover Design License or other artwork license document, which will include a standard license agreement, the third-party vendors’ websites, and links to the purchased images, 3D models, and fonts used in the design.

10. If the Client supplies the Company with assets subject to the intellectual property rights of a third party, the Client must secure the appropriate rights to use those assets before directing the designer to incorporate them into the project. Should any intellectual property dispute arise involving assets the Client provides, the Client assumes full legal and financial responsibility.

11. Where the Client provides assets for use in the project, the Client is solely responsible for the validity of copyrights, trademarks, and ownership.

12. The Client agrees to indemnify, hold harmless, and defend the Company and its employees against copyright and permission infringement claims caused by the assets the Client provides.

13. The Company asks the Client’s consent to use the Client’s final book cover design, name, and book title in the portfolio for marketing purposes. In relation to the Editing Services, the Company will not reproduce, quote, or display any part of a Manuscript in its portfolio or in any marketing material, and will name the Client, the Client’s book, or the Editor in connection with the Editing Services only with the Client’s prior written consent.

14. The Company treats the Client’s ideas, manuscripts, and files as confidential. It will not publish, sell, license, distribute, or otherwise disclose them, and will not use them for any purpose other than performing the Client’s Order. These restrictions do not apply to disclosures made in the following circumstances:

(a) to Editors, designers, project managers, and other personnel and independent contractors engaged by the Company who need access in order to perform the Order, each of whom is bound by written confidentiality obligations no less protective than this paragraph;

(b) to the service providers the Company uses to run its business, such as file storage, the client portal, and payment providers, which act on the Company’s instructions and are bound by confidentiality obligations;

(c) where the Client asks or authorizes the Company to do so; and

(d) where disclosure is required by law or by a competent court or authority, in which case the Company will notify the Client first where it is lawfully permitted to do so.

15. Paragraph 14 does not apply to information that is or becomes public through no act of the Company, that the Company already lawfully held free of any obligation of confidence, or that the Company develops independently without reference to the Client’s materials.

16. The obligations in paragraph 14 continue indefinitely in respect of an unpublished manuscript, and for five (5) years from completion of the Order in respect of all other confidential information.

17. The Company will not use, and will not permit any Editor or contractor to use, any Manuscript or Client file to train, fine-tune, test, or evaluate any artificial-intelligence or machine-learning system, and will not upload any Manuscript to any third-party service whose terms permit that service to use uploaded content for such purposes.

18. Retention and deletion. The Company retains Manuscripts and Editorial Deliverables for twelve (12) months after completion of the Order so that it can support the follow-up round and answer questions about the work, after which they are deleted in the ordinary course of business. The Client may ask in writing for earlier deletion, and the Company will comply within thirty (30) days, except for copies it is required by law to keep, or that sit in routine backups until those backups expire. Once files are deleted, the Company cannot restore them, and the Client should keep their own copies.

19. Ownership of the Manuscript. As between the Client and the Company, the Client retains all right, title, and interest in and to the Manuscript and in any work developed from it. Nothing in these Terms & Conditions transfers any interest in the copyright in the Manuscript to the Company or grants the Company any license in it beyond the limited right to use it to perform the Order. No Editor acquires any authorship, co-authorship, or royalty interest in the Manuscript or in the finished book by reason of having performed the Editing Services.

20. Editorial changes. To the extent that any amendment, suggested wording, mark-up, style sheet, or editorial letter produced in the course of the Editing Services attracts copyright or any other intellectual property right, the Company assigns that right to the Client with effect from receipt of payment in full for the relevant Order, and has procured or will procure from each Editor an assignment or license sufficient to give effect to this paragraph. The Company and each Editor waive any moral rights in that material to the fullest extent permitted by law.

CLIENT RESPONSIBILITIES

1. To prevent copyright issues, the Company is required to check with the Client regarding the license rights of any files provided for use in the project.

2. It is the Client’s responsibility to provide the Company with files that have an appropriate license or the necessary permissions. Any copyright infringement resulting from the use of Client-provided files remains the Client’s responsibility.

3. If the Client lacks rights to the files provided, the Company reserves the right to decline to incorporate them into the project and to propose alternative solutions.

4. If the Client wishes to integrate an AI-generated image into their work, the image must be licensed for commercial use, and the Company does not take responsibility for any copyright infringement that may arise from the use of an AI-generated image provided by the Client.

5. The Company refrains from altering files created by other designers, except for tasks such as formatting assistance, adding typography, and designing a back cover and spine.

6. If the Client commissions the Company to continue the work of another designer, such as creating a new cover in a series, the Client must obtain permission from their original designer. This allows the Company to use design choices from previous book covers for series consistency. This requirement is waived if the Client cannot contact their original designer or if commissioning the Company does not violate any agreement with the original designer.

7. The Client is fully responsible for proofing the book cover design or any other design products provided by the Company. It is strongly recommended that the Client request a proof from the printer before publishing or ordering any copies of the book or any other printed artwork. At no time will the Company be held financially or legally responsible for any problems, costs, fees, or expenses incurred by the Client as a result of using the book cover design. The Client’s responsibilities in relation to the Editing Services are set out in paragraph 16.

8. It is the Client’s responsibility to provide the Company with the correct book size and ISBN barcode or ISBN number before the design is finalized.

9. When executing a book cover design or any other artwork for print or digital use, the Company does not take responsibility for mistakes related to the content of the provided blurb (spelling, typographical, grammatical, semantic, lexical, and stylistic). The Company does not correct any mistakes in the blurb. This paragraph applies to design, formatting, and marketing-material services only. It does not apply where the Client has ordered Editing Services covering the blurb or other cover copy, in which case the EDITING SERVICES section governs.

10. For interior formatting services, it is the Client’s responsibility to provide the final version of the manuscript as no changes can be made after the order is placed and the work process starts. The equivalent requirements for the Editing Services are set out in paragraphs 5 and 6 of the EDITING SERVICES section.

11. Manuscript warranties. In placing an Order for Editing Services, the Client represents and warrants that:

(a) the Client is the author of the Manuscript or is fully authorized to submit it for editing;

(b) the Manuscript is the Client’s original work, save for material that is properly attributed and lawfully used;

(c) the Manuscript does not infringe the copyright, trademark, moral, privacy, publicity, or other rights of any person;

(d) the Manuscript is not defamatory and does not disclose information in breach of any duty of confidence;

(e) the Client has obtained, or will obtain before publication, every permission needed for third-party material quoted or reproduced in the Manuscript, including song lyrics, poetry, epigraphs, images, and extended prose quotations; and

(f) the Manuscript does not contain material that is unlawful in Estonia or in the Client’s own jurisdiction.

12. Matters that remain with the Client. The Company does not verify facts, check citations, compare quotations against their sources, clear permissions, screen for plagiarism or AI-generated text, or provide legal review for defamation, privacy, or infringement risk, and the Editing Services do not include any of these. Where the Manuscript concerns real people or real events, or deals with medical, legal, financial, or other regulated subject matter, the Client is responsible for obtaining independent professional advice.

13. AI disclosure. The Client shall tell the Company before work begins if the Manuscript, or any substantial part of it, was generated by or with the assistance of generative artificial intelligence. The Company may decline such an Order or may require a different scope and price. Failure to disclose is a material breach and entitles the Company to stop work and terminate the Order without refund.

14. Content disclosure. The Client shall tell the Company before work begins if the Manuscript contains graphic violence, explicit sexual content, self-harm, abuse, or other material that a reasonable Editor might wish to be warned about. The Company may assign the Order to a different Editor, or decline it, on this basis. This is a matter of professional practice and not a judgment on the work.

15. Backups. The Client shall keep a complete backup copy of the Manuscript at all times. The Company is not a document repository and is not responsible for the loss of any file supplied by the Client.

16. Review before publication. All editorial changes and suggestions are recommendations. The Client is responsible for reviewing the Editorial Deliverables, deciding which changes to accept, and approving the final text. The text as published is the Client’s text and the Client is responsible for it.

17. The indemnity in paragraph 12 of the LICENSE AND PUBLISHING RIGHTS section applies to the Manuscript, and to any material within it, in the same way as it applies to assets provided for design work.

LIABILITY

1. The Company is not liable for incidental, indirect, consequential, special, punitive, or exemplary damages of any kind, including loss of revenues or profits, loss of business or reputation, or loss of data, in any way related to our services.

2. The Company is not responsible for any claim, loss, or injury based on errors or any other inaccuracies appearing on our site or in our clients’ written documents, including without limitation because of any breach of the terms and conditions of this agreement. For the Editing Services, this paragraph does not affect the Client’s remedy under paragraph 6.

3. Cap on liability. The Company’s total liability to the Client in connection with an Order, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, is limited in aggregate to the fees actually paid by the Client for that Order.

4. Paragraphs 1 to 3 do not limit liability for fraud or fraudulent misrepresentation, for death or personal injury caused by negligence, or for any other liability that cannot lawfully be limited or excluded. Nothing in these Terms & Conditions affects the statutory rights of a Client who is a consumer.

5. Specific exclusions for Editing Services. Without limiting paragraphs 1 to 3, the Company is not liable for: errors, inconsistencies, or infelicities remaining in the Manuscript after editing; the cost of reprinting, recalling, re-uploading, or re-releasing a book; sales, rankings, reviews, or ratings; any claim arising from the content of the Manuscript, including any claim in defamation, breach of privacy, or intellectual-property infringement; any consequence of the Client accepting, rejecting, or altering an editorial suggestion; or any change made to the text after delivery of the Editorial Deliverables.

6. Sole remedy. Where the Company has failed to perform the Editing Services with reasonable skill and care, the Client’s remedy is, at the Company’s election, re-performance of the affected part of the work at no charge or a refund of the fee attributable to that part.

PAYMENT

1. The Company uses PayPal and Stripe. If the mentioned payment methods aren’t convenient for the Client, the Company will offer alternative options.

2. During the completion of the brief, Clients will be able to choose payment in one or two installments. In the case of two installments, the Client pays the first part after approving the final design, and the second part is automatically charged to the Client’s payment method one month later. If the Client wants to change the payment method for the second part, they need to contact support.

If the Client has not paid the second part of the payment and has not notified the Company in advance, MiblArt reserves the right to revoke the design license until full payment is made. This paragraph applies to design services. The Company neither has nor asserts any license in the Client’s Manuscript that it could revoke; its remedies for non-payment in respect of the Editing Services are set out in paragraphs 7 and 8 below.

3. The Company retains the right to discontinue, withhold, or suspend services for any account should payments not be paid for a contracted job in the order specified in this agreement.

4. For book cover design services, the Client agrees to pay the full cost of the cover after approving the final design product. The final design product means the graphic part of the cover and does not include adding a blurb, adjusting the spine width, etc. All these details can be added after payment, without a time limit and at no extra charge (a full list of charge-free changes is set out in paragraph 2 of the COVER DESIGN SERVICES section).

The Company will not release finished files (files without watermarks) to the Client or other parties until the final payment has been received. The final payment is the final approval of the project.

If the Client does not approve the first draft of the cover and does not notify the Company within 4 weeks of the order being fulfilled by the designer, the Company has the right to use the first draft of the cover for other projects, unless the Client has told the Company when to expect a response.

The Company will hold the cover for two months after the Client approves the design. If the Client does not purchase the cover during this period, the Company reserves the right to use it for other projects, unless another time frame has been agreed in writing.

5. Editing Services. When placing an Order for Editing Services, the Client chooses one of two payment options:

(a) Advance and balance: 50% of the price is paid on confirmation of the Order, before work begins. The remaining 50% becomes due once the work is complete and the Company has delivered all the Editorial Deliverables to the Client, and is payable within seven (7) days of that delivery.

(b) Four monthly installments: the price is paid in four equal installments of 25%. The first is paid on confirmation of the Order, before work begins; the remaining three fall due on the same day of each of the following three calendar months. The schedule is fixed when the Order is confirmed and does not depend on when the Editorial Deliverables are delivered.

Work begins once the first payment has been received. The payment option cannot be changed after work has begun.

6. Automatic installment charges. Where the Client chooses option (b), the Client authorizes the Company to charge each installment on its due date to the payment method provided when the Order was placed, and will keep that payment method valid until the final installment has been paid. The Company will send a reminder by e-mail before each charge.

7. Late payment. If a payment is not received within seven (7) days of its due date, the Company may suspend the follow-up round and any other work for the Client until it is received and, under option (b), may treat all remaining installments as immediately due. Rights in the editorial changes pass to the Client only on payment in full, as provided in paragraph 20 of the LICENSE AND PUBLISHING RIGHTS section.

8. Chargebacks. A chargeback or other payment reversal initiated otherwise than because the Company has failed to provide the services is a breach of these Terms & Conditions. The Company may recover the amount reversed together with any fee its payment provider charges it as a result.

9. Free sample edit. The sample edit described in paragraph 4 of the EDITING SERVICES section requires no payment and no payment details.

10. Prices are quoted in US dollars and are exclusive of any tax, duty, or payment-processing charge imposed in the Client’s own jurisdiction, which is the Client’s responsibility.

11. The two-installment option described in paragraph 2 applies to design services only. Editing Services are paid under paragraph 5.

BONUS POINTS SYSTEM

1. MiblArt’s Bonus Points System is designed to reward authors for their orders. The system allows authors to accumulate points, which can be redeemed for our additional services as a token of our appreciation for the Client’s loyalty and continued partnership.

2. Points are awarded to Clients based on the total amount and type of orders placed. Details of earned points can be found on the My Points tab in the client portal. The number of points earned depends on the nature of the order and is subject to change at MiblArt’s discretion.

3. Clients can redeem their accumulated points for specific services listed on the My Points page of the client portal. The range of services available for redemption may be updated periodically. Points cannot be purchased, so that the rewards earned reflect the genuine engagement of our authors.

4. MiblArt reserves the right to cancel points balances or delete a user’s account if points were accrued through dishonest means. This measure is in place to maintain the integrity and fairness of the Bonus Points System.

5. Orders for Editing Services do not earn bonus points, and bonus points cannot be redeemed against them.

COMMUNICATION

1. The Company uses e-mail, client portal, or the website (miblart.com) as the sole means of communication with the Client.

2. For the Editing Services, all communication between the Client and the Editor passes through the Company. Editors do not correspond with Clients directly unless the Company arranges it. Editorial queries and answers are exchanged in the manuscript file or through the client portal so that a complete record of the work is kept.

CONTRACT

1. Usually, the Company does not sign a contract before beginning cooperation. However, if the Client requests it, a custom contract can be created. In this case, the contract will contain information from the Terms and Conditions page, details about the service provided, and any other details agreed upon between the Company and the Client before the cooperation. Clients who are publishers, packagers, or agencies, and Clients who are themselves under a publishing contract, are encouraged to request a custom contract for the Editing Services.

2. The Company and the Client begin cooperation after the Company’s written notification and stated expected delivery time.

3. Order of precedence. Where there is a conflict, a signed custom contract prevails over a written Order confirmation, a written Order confirmation prevails over these Terms & Conditions, and these Terms & Conditions prevail over the Privacy Policy.

CANCELLATION POLICY

1. The Client or the Company may cancel this agreement at any time before the order confirmation by providing written notice to the other party.

2. In case of order cancellation, if a deposit is due as per the conditions in this Agreement, the Company will issue a refund for the deposit within 24 hours of notifying the Client in writing. This paragraph applies to design and other non-editorial services. Cancellation of Editing Services is governed by paragraphs 3 to 8.

3. Cancellation of Editing Services by the Client. This paragraph applies where the Client cancels an Order for Editing Services, or where the Order cannot be completed for a reason that is not the Company’s fault, including the Client’s failure to supply the Manuscript, to respond to the Company, or to pay when due:

(a) the 50% advance paid under option (a) of paragraph 5 of the PAYMENT section, and any installments already paid under option (b), are non-refundable;

(b) if the Editor has begun work, the Client must also pay for the part of the Manuscript edited up to the date of cancellation, measured by Word Count, to the extent that this exceeds the amount already paid; and

(c) once the Editorial Deliverables have been delivered, the full price is due, including any installments not yet paid, and cancellation does not reduce it, without prejudice to paragraph 6 of the LIABILITY section.

4. Exceptions. Paragraph 3 does not apply where the Client is entitled to cancel at no charge under paragraph 2 or 7 of the EDITING SERVICES section, or to a refund under paragraph 2 of the FORCE MAJEURE section. Paragraph 3 is subject in every case to paragraph 7 below and to the mandatory consumer law of the Client’s country of residence.

5. Cancellation for the Company’s fault. If an Order for Editing Services is canceled because the Company has failed to perform it, the Client receives a refund of all sums paid for work not performed.

6. Cancellation by the Company. The Company may cancel an Order for Editing Services where the Client is in breach of the warranties in the CLIENT RESPONSIBILITIES section, where payment is not made when due, where the Manuscript falls within paragraph 22 of the EDITING SERVICES section, or where the Client behaves abusively toward the Company’s personnel or Editors. Where the Company cancels because of the Client’s breach or failure to pay, paragraph 3 applies. Where it cancels under paragraph 22 of the EDITING SERVICES section, it refunds the fee for the part of the work not performed, unless the material is unlawful, in which case no refund is due.

7. Right of withdrawal (consumers in the EU, EEA, and UK). A Client who is a consumer resident in the European Union, the European Economic Area, or the United Kingdom may withdraw from a contract for services within fourteen (14) days of it being concluded, without giving a reason. Because editing is usually wanted sooner than that, the Client may ask the Company to begin work during the withdrawal period. By asking the Company to begin, the Client acknowledges that (a) if the Company completes the services within the fourteen-day period, the right of withdrawal is lost on completion, and (b) if the Client withdraws while work is in progress, the Client must pay for the work performed to that point in proportion to the services provided. Withdrawal may be exercised by any clear written statement sent to [email protected].

8. Refunds are made to the original payment method within fourteen (14) days of the Company accepting the cancellation.

FORCE MAJEURE

1. Neither party is liable for any failure or delay in performance caused by an event outside its reasonable control, including war, armed conflict, mobilization, acts of terrorism, civil disturbance, sustained failure of electrical power or telecommunications, cyber-attack, epidemic, natural disaster, or an act of a government or public authority.

2. The Company works through a geographically distributed team and maintains arrangements intended to let work continue through interruptions of this kind, including reassigning work between contributors. Where such an event affects an Order, the Company will notify the Client, give a revised delivery estimate, and, if the delay exceeds thirty (30) days, allow the Client to cancel the Order and receive a refund of the fee for the part of the work not performed.

PERSONAL DATA

1. The Company processes personal data in accordance with its Privacy Policy, available at miblart.com/privacy-policy.

2. Where a Manuscript contains personal data relating to identifiable third parties (as it may in a memoir, a biography, or a work of non-fiction), the Client is the controller of that data, and the Company acts as a processor on the Client’s behalf, processing it only to perform the Order. The Company will make available, on request, a data processing agreement on the terms of Article 28 of the GDPR.

3. The Company’s personnel and contractors are located in several countries, including outside the European Economic Area. Where personal data is transferred outside the EEA, the Company relies on appropriate safeguards under Chapter V of the GDPR, including the European Commission’s standard contractual clauses, supported by contractual confidentiality and security obligations.

MODIFICATION OF AGREEMENT

1. This Agreement may be modified by the parties hereto only by a written supplemental agreement executed by both parties with legally binding power.

2. The Company may amend these Terms & Conditions from time to time by publishing an updated version on the website. The version in force when an Order is confirmed governs that Order; amendments do not apply retrospectively to Orders already confirmed.

GOVERNING LAW AND DISPUTES

1. These Terms & Conditions and every Order are governed by the law of the Republic of Estonia. Where the Client is a consumer, this does not deprive the Client of the protection of any mandatory provision of the law of the country in which the Client is habitually resident.

2. The parties will try in good faith to resolve any dispute by discussion before commencing proceedings. Failing resolution, the courts of Estonia have jurisdiction, save that a Client who is a consumer may bring proceedings in the courts of the country in which they are habitually resident and may be sued only there.

3. A Client who is a consumer resident in the European Union may also be entitled to use an out-of-court dispute resolution scheme; details are available from the consumer protection authority in the Client’s country of residence.

SEVERABILITY

1. The finding of any provision of this agreement to be invalid or unenforceable does not render the remaining provisions invalid or unenforceable.

COMPANY DETAILS

Miblgroup OÜ (trading as MiblArt), registry code 16834670, Tallinn, Estonia. Contact: [email protected]. These Terms & Conditions were last updated on September 22, 2026.